Privacy Policy

Effective Date: 2/01/2026

Disclaimer: Our health and wellness information is for educational purposes only and not a substitute for professional medical advice, diagnosis, or treatment. Always consult a licensed healthcare provider for concerns about your health. If you think you may have a medical emergency, call your doctor or emergency services immediately.

Communication Privacy Disclaimer:  While ALMA is a nonprofit association consisting primarily of medical providers, this website is not designed for confidential, sensitive, or secure patient records or other Protected Health Information. Please do not send sensitive personal information or Protected Health Information (PHI) through this website. We will never request or collect Protected Health Information.

Our Commitment to You

The Arizona Latino Medical Association (ALMA) is built on a foundation of community, connection, and shared purpose. We exist to open doors, create opportunities, and foster engagement among students, healthcare professionals, and supporters who are committed to transforming healthcare in underserved communities. This Privacy Policy explains how we collect, use, protect, and share your information as part of our vibrant, engaged community.

By donating to ALMA, signing up for membership, submitting a scholarship application, or providing your information through our website or events, you are giving ALMA permission to use your information to respond to your inquiries, process your submissions, and keep you engaged with our community and mission.

Who We Are

ALMA is a nonprofit professional organization—not a medical practice or healthcare provider. While our board is composed of physicians and healthcare professionals with extensive medical backgrounds, ALMA itself does not provide medical services or advice. We are a community organization dedicated to supporting Latino healthcare professionals and students pursuing healthcare careers in Arizona.

Information We Collect

We collect information from various members of our community, including:

Students and Scholarship Applicants

• Personal contact information (name, email, phone number, mailing address)
• Educational information (schools attended, universities, programs of study, GPA, academic achievements)
• Scholarship application materials (personal statements, resumes/CVs, letters of recommendation)
• Financial information related to scholarship eligibility
• Demographic information
• Career goals and aspirations

Medical Professionals (Physicians and Non-Physician Healthcare Professionals)

• Personal and professional contact information
• Medical credentials, specialties, and practice information
• Business information (practice name, address, phone number, website)
• Employment history and professional affiliations
• Areas of expertise and interests

Corporate Representatives and Supporters

• Contact information (name, email, phone number)
• Company/organization affiliation
• Business information
• Donation history and preferences

Retired Medical Professionals

• Contact information
• Professional background and expertise
• Volunteer interests and availability

Website Visitors

• Information you voluntarily provide through forms and inquiries
• Technical information collected automatically (IP address, browser type, pages visited) through standard web technologies

How We Use Your Information

ALMA thrives on involvement and engagement. We use your information to:

Build and Strengthen Our Community

• Connect students with mentors, scholarship opportunities, and resources
• Facilitate networking among healthcare professionals
• Share opportunities for collaboration, education, and professional development
• Create meaningful connections that advance our mission

Communicate With You

• Respond to your inquiries, applications, and submissions
• Send updates about ALMA programs, events, scholarships, and initiatives
• Share success stories and community news
• Provide information about networking events, continuing education opportunities, and career resources
• Solicit donations and communicate with donors about the impact of their contributions

Administer Our Programs

• Process scholarship applications and award scholarships and grants
• Coordinate mentorship programs and training opportunities
• Organize events, conferences, and networking gatherings
• Manage our member directory and facilitate connections

Support Our Mission

• Analyze trends to improve our programs and services
• Demonstrate our impact to supporters and stakeholders
• Advocate for policies that support Latino healthcare professionals and underserved communities

Sharing Your Information

Within the ALMA Community

ALMA will not share your personal information with anyone outside of the ALMA organization. However, within our community:

• Member Directory: If you are a member of ALMA, your business information (such as practice name, specialty, professional contact information, and business address) may be included in our member directory, which is accessible to other ALMA members and available to the public. This directory helps facilitate networking, mentorship, and professional connections within our community and the public.
• Scholarship Recipients: We may publicly recognize scholarship recipients by name and school affiliation to celebrate their achievements and inspire future applicants.
• Success Stories: With your permission, we may share your story or testimonial to illustrate the impact of ALMA’s work.

Your Control Over Directory Listings

You have complete control over your directory listing. If you do not want your business information listed in the member directory, you can opt out at any time by contacting us or adjusting your privacy settings in your member profile. Your choice will be honored immediately.

When We Must Share Information

We may disclose your information only in the following limited circumstances:

• When required by law, legal process, or government request
• To protect the rights, property, or safety of ALMA, our members, or others
• In connection with a merger, acquisition, or sale of assets (with your consent where required)
• With service providers who assist us in operating our website and programs, under strict confidentiality agreements

Data Security

We take reasonable measures to protect your information from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure data storage systems
• Limited access to personal information by authorized personnel only
• Regular security assessments and updates
• Encryption of sensitive data during transmission

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Your Rights and Choices

You have the right to:

• Access your personal information and request a copy of what we have on file
• Update or correct your information at any time
• Opt out of communications by using the unsubscribe link in our emails or contacting us directly
• Remove your information from the member directory
• Request deletion of your personal information, subject to legal and operational requirements (such as scholarship records and donation history for tax purposes)
• Limit how we use your information by contacting us with specific requests

To exercise any of these rights, please contact us using the information below.

Children’s Privacy

ALMA’s website and programs are intended for high school students (ages 14+) and adults. We do not knowingly collect information from children under 13. If you believe we have inadvertently collected information from a child under 13, please contact us immediately so we can delete it.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

• Remember your preferences and settings
• Understand how visitors use our website
• Improve website functionality and user experience
• Analyze website traffic and trends

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our website.

Third-Party Links

Our website may contain links to third-party websites (such as partner organizations, educational institutions, or social media platforms). ALMA is not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will post the updated policy on our website with a new effective date. Significant changes will be communicated to our members via email. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or how we handle your information, please contact us:

Arizona Latino Medical Association (ALMA)
Address:
PO Box 24152, Tempe, AZ 85285-4152

Email: privacy@almahealthcare.com

We are committed to addressing your concerns promptly and transparently.

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Data Privacy

Data

We collect personal and activity data, which may be linked. We use technologies like cookies (small files stored on your browser), web beacons, or unique device identifiers to identify your computer or device so we can deliver a better experience. Our systems also log information like your browser, operating system and IP address.

We also may collect personally identifiable information that you provide to us, such as your name, address, phone number or email address. With your permission, we may also access other personal information on your device, such as your phone book, calendar or messages, in order to provide services to you. If authorized by you, we may also access profile and other information from services like Facebook.

Our systems may associate this personal information with your activities in the course of providing service to you (such as pages you view or things you click on or search for).

We do not knowingly contact or collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us so we can promptly obtain parental consent or remove the information.

No Protected Patient Health Information or Medical Records

ALMA is not a healthcare provider, health plan, or a covered business associate. This website and our records are not intended to comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996. As such, we do not collect protected patient health information or medical records and we will never ask you for protected patient health information or medical records. You should NEVER share protected patient health information or medical records through our system.  

Location

We may collect and share anonymous location data. To customize our service for you, we and our partners may collect, use, and share precise location data, including the real-time geographic location of your computer or device. This location data is collected anonymously in a form that does not personally identify you and issued only to provide and improve our service. We may obtain your consent on your first use of the service.

Access
You can request to see or delete your personal data. You can sign into your account to see or delete any personally identifiable information we have stored, such as your name, address, email or phone number. You can also contact us by email to request to see or delete this information.

Deletion
We may keep data indefinitely. 

Sharing
We will not share non-public personal data with other companies or individuals. For your public profile, only the information you provide will be shared with the public.

We may share personally identifiable information (such as name, address, email or phone) with trusted partners in order to provide you with relevant advertising, offers or services.

California residents are legally entitled (at no charge and no more than once annually) to request information about how we may have shared your information with others for direct marketing purposes. Contact us for this information: marketing@almahealthcare.com.

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Ad Tracking

Ad companies collect anonymous data. You can opt out. Ad companies may use and collect anonymous data about your interests to customize content and advertising here and in other sites and applications. Interest and location data may be linked to your device, but is not linked to your identity.

Contact
You can ask privacy questions. If you have any questions or concerns about our privacy policies, please contact us: privacy@almahealthcare.com.

Vendors
We use third-party service providers to in order to serve you. We may share your personal and anonymous information with other companies, including vendors and contractors. Their use of information is limited to these purposes, and subject to agreements that require them to keep the information confidential. Our vendors provide assurance that they take reasonable steps to safeguard the data they hold on our behalf, although data security cannot be guaranteed.

Analytics companies may access anonymous data (such as your IP address or device ID) to help us understand how our services are used. They use this data solely on our behalf. They do not share it except in aggregate form; no data is shared as to any individual user. Click to see company privacy policies that govern their use of data.

Vendors access data on our behalf. In order to serve you, we may share your personal and anonymous information with other companies, including vendors and contractors. Their use of information is limited to these purposes, and subject to agreements that require them to keep the information confidential. Our vendors provide assurance that they take reasonable steps to safeguard the data they hold on our behalf, although data security cannot be guaranteed.

Analytics providers access data on our behalf. Analytics companies may access anonymous data (such as your IP address or device ID) to help us understand how our services are used. They use this data solely on our behalf. They do not share it except in aggregate form; no data is shared as to any individual user. Click to see company privacy policies that govern their use of data.

Special Situations

Special situations may require disclosure of your data. To operate the service, we also may make identifiable and anonymous information available to third parties in these limited circumstances: (1) with your express consent, (2) when we have a good faith belief it is required by law, (3) when we have a good faith belief it is necessary to protect our rights or property. Your consent will not be required for disclosure in these cases, but we will attempt to notify you, to the extent permitted by law to do so.

Changes to Privacy Policy
Our privacy policy may change from time to time.

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Your Consent

By donating to ALMA, signing up for membership, submitting a scholarship application, participating in our programs, or otherwise providing your information to us, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and sharing of your information as described herein.

Thank you for being part of the ALMA community. Together, we are opening doors and transforming healthcare in Arizona.